The Use of a Pictorially Enhanced Self-Instruction Packet to Improve Weekly Time Sheet Completion in an ABA Clinic

Brown (2023) tested a picture-based self-instruction packet in an ABA clinic. The packet showed each step of weekly timesheet entry with photos and short captions.

Most clinic technicians had been turning in sheets with missing or wrong data. The packet let them check their own work before submission.

After the PESI packet arrived, most techs began submitting fully accurate timesheets within one week. The errors stayed low with no extra manager prompts.

The clinic kept the packet in a folder by the computer. Staff used it on their own whenever they filled out their sheets.

The idea is old. Rast et al. (1985) gave students with ID a pocket photo album so they could switch vocational tasks without adult help. Brown (2023) moves the same tool to adult staff and a new task.

Connis (1979) paired sequential photos with self-recording for adults with ID. The combo worked for ten weeks. Brown keeps the photo sequence but drops the extra recording sheet, making the tool even simpler.

Bailey et al. (2010) used a one-page checklist to keep paraprofessionals above 90% fidelity on token boards. Brown swaps the checklist for pictures, yet both hit the same goal: error-free staff work with no ongoing supervision.

You can print a PESI packet tonight and end most timesheet errors by next payroll. One sheet of pictures replaces nagging emails and late-night fixes. If it works for timesheets, try it on any repeated staff task: session notes, inventory logs, or SOAP data. Your supervisors keep their time for clinical work, and you get clean data for billing.